New Model Bye-Laws 2009



The New Model Bye-Laws of
Co-operative Housing Society(CHS)

as approved by:

The Commissioner for Co-operation and Registrar, Co-operative Societies, Maharashtra State, Pune vide No. GRIHA/ D-3/ English/ Bye-Laws/ Printing/ 2010., Dated: 24th December 2010.

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Bye-law No.
Subject matter of the Bye-laws




1.        
(a)
 Name of the Society

(b)
 Procedure for changing the name

(c)
 Classification
2.
(a)
 Address of the society

(b)
 Intimation of change in the address of the society

(c)
 Procedure for changing the address of the society

(d)
 Exhibition of Name Board



3.

Interpretations of the words and terms



4.


Area of operation of the society



5.


Objects of the society



6.


Affiliation of the society to other co-op, institutions




(A)
Raising of Funds
7.

Different modes of raising the funds of the society

(B)
Share Capital
8.

Authorised share capital of the society
9.

Issue of share certificates to the members of the society
10.

Society's seal and signatures of office-bearers on each share certificate

(C)
Limit of Liabilities
11.

Restrictions on incurring liabilities of the society

(D)
Constitution of the Reserve Fund
12.       
(i)
How the Reserve Fund shall be constituted

(ii)
Appropriation of the amounts to the Reserve Fund of the society

(E)
Creation of Other Funds
13.

Other Funds to be created by the society

(a)
Creation of the Repairs and Maintenance Fund by the society

(b)
Creation of the Major Fund by the society

(c)
Creation of the Sinking Fund by the society

(F)
Utilisation of the Funds by the Society
14.        
(a)
Utilisation of the Reserve Fund

(b)
Utilisation of the Repairs and Maintenance Fund.

(c)
Utilisation of the Sinking Fund

(d)
Utilisation of the Corpus Fund

(e)
Payment of remuneration to a member for services rendered by him to the society

(f)
Utilisation of the Major Repairs Fund

(G)
Investment of Funds
15.


Modes of investment of funds of the society.





I. MEMBERSHIP
16.
(A)
Classes of Members

(B)
Eligibility for Membership
17.
(a)
Eligibility of individuals for membership of the society

(b)
Eligibility of a minor or a person of unsound mind for membership of the society

(c)
Admission of person to society's membership subject to the Collector's approval
18.

Eligibility of Corporate Bodies for membership of the society

(C)
Conditions of Membership
19.
(A)
Conditions for individuals desiring to be members of the society

(B)
Conditions of associate membership of the society

(C)
Conditions of membership for bodies corporate desiring to become members of the society
20.

Conditions for nominal membership of the society
21.

Procedure for disposal of applications for membership



II. RIGHTS OF MEMBERS

(A)          
Getting Copy of the Bye-laws
22.

Right to get a copy of the bye-laws of the society

(B)          
Inspection of Books and Records
23.

Right of inspection of documents and getting copies thereof

(C)
Occupation of Flats
24.        
(a)
Right of occupation of the Flat

(D)
Restrictions on Rights of Associate and Nominal Members
25.

No right of membership to an associate member except that under Section 27(2) of the Act
26.

No rights of membership to a nominal member

(E)
Resignation of Membership

(1)
Resignation by a Member
27.        
(a)
Notice of resignation of membership of the society              

(b)
Resignation not to be accepted unless charges of the society are fully paid

(c)
Communication of the amount of charges of the society outstanding to the member

(d)
Acceptance of resignation where no charges of the society are outstanding

(e)
Communication of reasons for rejection of resignation

(2)
Resignation by an Associate Member
28.

Resignation by an associate member

(3)   
Resignation by a Nominal Member, occupying the flat on behalf of the Firm, Company or any other Body Corporate
29.

Resignation by a Nominal Member, occupying the flat on behalf of a firm, company or any other body corporate.

(4) 
Resignation by a Nominal Member, who is Sub-lettee, Licensee, Caretaker etc.
30.

Resignation by a sub-lettee, licensee or caretaker.
31.

Acquisition of shares and interest of the member in the capital/property of the society

(F)
Nominations by Members
32.

Procedure for Nomination by a member and its revocation.
33.

Recording of Nomination or revocations of earlier nomination.
34.

Transfer of shares and interest of the deceased member in the capital property of the Society to the nominee.
35.

Transfer of shares and interest of the deceased member in the capital/ property of the Society to the heir.
36.

Payment of the value of Shares and interest of the deceased member in the capital/property of the society to the nominee / nominees.
37.

Payment of the value of Shares and interest of the deceased member in the capital/property of the Society to the heir/ legal representative.

(G)
Transfer of Shares and interest in the Capital/ Property of the Society
38.        
(a)
Notice of transfer of Shares and interest in the capital/property of the Society
39.        
(a)
Disposal of applications for transfer of Shares and interest of the member in the Capital/ property of the society.

(b)
The Committee/General Body not to ordinarily refuse any application for membership or transfer of Shares and/or interest in the capital/property of the society.

(c)
When application for transfer of Shares and interest in the capital/property of the Society, shall be deemed to have been rejected.

(d)
Unauthorised transfer-null and void.
40.

Rights of membership, since when to be exercised by the transferee

(H)
Exchange of Flats
41.

Application for exchange of flats by the members of the Society
42.

Disposal of applications for exchanges of flats by the members of the Society

(I)
Sub-letting etc. of Flats
43.      
(1)
Sub-letting etc. not permissible except under the Society's permission.
           
(2)
Application for getting permission to sub-let etc. the flat
44.

Procedure to disposal of applications for sub-letting etc. of the flat
45.

Restrictions on assignment of occupancy right in the flat.


III.

RESPONSIBILITIES AND LIABILITIES OF MEMBERS

(A)
Maintenance of Flats by Members
46.

Flats to be kept clean.
47.     
(a)
Additions and alterations in a flat to be carried out with the Committee's permission.
          
(b)
Application for permission and making additions and alterations in a flat.
48.        
(a)
Examination of flats by secretary and report about Repairs to Flats.
             
(b)
Notice to the member about carrying out repairs in his flat, by the society at its cost.
             
(c)
Notice to the member for carrying out repairs to his flat at his cost.
49.

Restrictions on storing of certain goods.
50.        
(a)
Not to do anything in a flat causing inconvenience, nuisance or annoyance to other members.
             
(b)
Committee to take action on complaints about violation of the provision of bye-law No. 50(a).

(B)
Expulsion of a Member
51.

Grounds on which a member can be expelled.
52.        
(a)
Procedure for expulsion of a member.
              
(b)
Forfeiture of shares of the expelled member.
53.

Effect of expulsion on membership of the Society.
54.

Handing over vacant possession of the flat by the expelled member.
55.

Acquisition of the Shares and interest of the expelled member.
56.

Eligibility of the expelled member for re-admission to membership of the Society.

(C)
Cessation of Membership
57.

Circumstances under which the person shall ceases to be a member of the society.
58.

Circumstances under which the person shall cease to be associate member.
59.

Circumstances under which the person occupying the flat on behalf of the firm/company ceases to be the nominal member.
60.

Circumstances under which a Sub-lettee, licensee, care-taker ceases to be the nominal member.
61.

Action by the Committee on cases of cessation of membership of the society.

(D)
Restrictions on holding more than one Flat
62.

Holding of flats by member.

(E)
Liabilities of a Member and the Past Member
63.

Liability limited to paid up shares amount.
64.

Liability of the past and deceased member

(F)
 Other Matters
65.

Disposal of applications.
66.

Payment of the value of Shares and interest of a member or past member of the Society.



67.

Composition of the Charges of the Society.
68.

Break-up of Service Charges of the Society.
69.       
(a)
Sharing of the Society's Charges by the members.
            
(b)
Committee to fix Society's Charges in respect of every flat.
70.

Payment of the Society's Charges.
71.

Review of the cases of defaults in payment of the charges of the Society.
72.

Interest on defaulted charges.



73.

Incorporation
74.

Common Seal
75.

Charge and set off in respect of Shares and interest of a member of the Society
76.       
(a)
Flat purchased is deemed to have been allotted.
            
(b)
Change of user not permissible without the sanction of the Committee.
77.

Society to carry out Structural Audit
78.

Policy of allotment of parking spaces and stilts.
79.

Restriction on use of parking spaces, stilts.
80.

Marking of parking spaces or stilts.
81.

Eligibility for allotment of stilts or parking spaces.
82.

Eligibility for allotment of stilts or parking spaces by lots.
83.

Applications for allotment of stilts or open spaces.
84.

Payment of charges for parking of vehicles.
85.

Parking of other vehicles.




(A)
First General Meeting
86.

Holding of the first general meeting within the stipulated period
87.

Calling, on the first general meeting by the Registering Authority.
88.

Period of notice for the first general meeting.
89.        
(a)
Functions of the first general meeting
             
(b)
Nomination of a provisional committee by the Registering Authority.
90.

Recording of minutes at the first general meeting.
91.

Handing over records by the Chief Promoter of the Society
92.

Powers of the Provisional Committee.
93.

Period of Office of the Provisional Committee.
94.

Handing over charge by the Provisional Committee.

(B)
Annual General Body Meetings
95.

Period within which annual general body meeting should be held.
96.

Functions of the annual general body meeting of the Society.

(C)
Special General Body Meetings
97.

When a special general body meeting should be called.
98.

Fixing date, time and place for a special general body meeting requisitioned.
99.

Notice of a general body meeting.
100.

Period of notice of a general body meeting.
101.

Quorum for the general body meeting.
102.

Holding of the adjourned general body meeting.
103.

Postponement of the general body meeting which cannot complete the business on the agenda.
104.

Chairman of the Society to preside over all general body meetings.
105.

Restrictions on attending a general body meeting by a proxy.
106.

Voting right of a member.
107.

One member One vote.
108.

How decisions shall be taken.
109.

Recording of the minutes of the general body meetings
110.

Cancellation of the previous resolution of the general body meeting.



111.

General Body meeting to be the supreme authority.
112.

Management of the Society to vest in the Committee.
113.

Exercise of powers by the Committee.
114.

Opening to Banking Account
115.

Strength of the Committee.
116.      
(a)
Election of the Committee.
             
(b)
Action if the nominations received are less than the number of seats to be filled in.
117.

Prohibition on holding interested in the society transaction
118.

Disqualification for election to the Committee.
119.

Constitution of the Committee
120.      
(a)
Cessation of a member of the Committee
             
(b)
Intimation of cessation of membership of the Committee.
121.

Restrictions on being present at the time of consideration of a matter in which a member of the Committee is interested and voting on such matter.
122.

Period of office of the elected Committee.
123.      
(a)
The first meeting of the newly elected committee to be held within 30 days of its election.
             
(b)
Issue of notice of the first meeting of newly elected committee.
124.

Custody of the records of the society.
125.

Handing over charge by the outgoing committee.
126.      

Election of office bearers of the Society.
127.

Quorum for Committee meeting.
128.

Number of Committee meeting to be held in a month.
129.

Casual vacancies in the Committee to be filled in by co-option.
130.

The period of office of the member co-opted by the Committee.
131.

Resignation by a member of the Committee.
132.      

Resignation of office-bearer of the society.
133.

Notice of meeting of the Committee.
134.

The Chairman of the society to preside over the meetings of the Committee.
135.

One member one vote. Decisions by majority of the Committee.
136.

A special meeting of the Committee at the instance of the 1/3rd members of the Committee or by direction of the chairman
137.

Attending meetings of the Committee and recording their minutes by the Secretary of the society.
138.

Joint and several liabilities of the members of the Committee.
139.

Powers, duties and functions of the Committee.
140.

Powers of the chairman of the society.
141.

Functions of the Secretary.



142.

Books of accounts, Registers and other Books to be maintained.
143.

Other records to be maintained.
144.

Responsibility for maintenance of account books, registers, records etc.
145.

Limit for maintaining cash on hand.
146.

Payment beyond prescribed limit to be made by cheque and power to sign the cheque.
147.      
(a)
Finalization of accounts.
             
(b)
Extension of time for finalization of accounts.
148.

Security by the employees.



149.     
(a)
Contribution to the Statutory Reserve Fund of the Society
            
(b)
Distribution of the remaining profit of the society



150.

Amounts which could be written off
151.

Procedure to be followed before writing off any amount.



152.

Appointment of an internal auditor
153.

Production of books and records for audit
154.

Preparation of the audit rectification report



155.      
(b)
Finalisation of the deed of conveyance of the property
             
(c)
Execution of the deed of conveyance
156.

Committee's responsibility to maintain the property of the society
157.

Inspection of the property of the society, to see if it needs repairs
158.      

Committee’s to execute the repairs and maintenance of the property of the society
159.

The Committee to execute the work or repairs and maintenance  of the society’s property
159.

The Committee to execute the work of repairs & maintenance of the society's property
160.      
(a)
Various items of repairs and maintenance to be carried out by the society at its cost
          
(b)
Repairs by the members at their cost
161.

Insurance of the building/ buildings of the society
162.

Trees in the compound of the society



163.       

Service of notice of the meeting, Communication of resolution or decision
164.

Co-operative Year
165.

Notice Board of the society
166.

Penalties for breaches of the bye-laws of the society
167.

Amendments to the bye-laws of the society
168.

Hours of operation of the lift
169.

Restrictions on playing of games in the society's compound
170.

Restrictions on lettings or giving on leave and license basis, open space
171.

Permission for use of terrace
172.

Copying fees for supply of copies of documents to members of the society



173.

Complaint Application to be submitted to the society
174.

Committee’s action on the complaint application
175.

If the action is not taken within stipulated period by the society then to whom the complaint to be made
   
(A)
Registrar

(B)
Co-operative Court

(C)
Civil Court

(D)
Corporation / Local Authorities

(E)
Police

(F)
General Body of the Society

(G)
Housing Federation